Companies that suffer from frequent loss of materials, tools, equipment and supplies often experience a reduction in product and work quality and an increase in operating costs. Whether the loss is attributed to theft, misplacement, or negligence of the employees, keeping track of all these assets can help minimize the frequency and even prevent these incidences from occurring.
Tracking Your Assets Even If You’re Mobile
Having the right tracking system is important if you want to know where your assets are and when they will be returned or delivered to a client or customer. There are different types of asset tracking systems and solutions, but the best ones should allow you to trace where your resources are in real time. In addition, you should be able to do this even if you’re not inside the office or business premises, with the use of any device.
Below are some of the modern and effective ways to keep track of your assets even if you’re mobile:
Active GPS tags are usually small, discreet devices attached or installed to an asset, which sends the location of the device to a remote server every minute or so. With the tag in place, the location of your item can be tracked virtually in real time. With this type of asset tracking system, no manual scanning is involved since all data is transmitted by the tracker directly to your device regardless of your location.
Active GPS tags are used in or integrated with asset tracking software. This particular type of software will give you the ability to track the movement of different kinds of assets including IT devices, equipment and tools.
With the use of an app or the cloud, you can monitor your inventory wherever they are. You can get other information you need regarding your assets from this system as well. You can do all of these wherever you are as long as you have access to the Internet, the app or browser.
RFID or Radio Frequency Identification utilizes radio frequency chips or tags to transmit details of the asset to a receiver. One tag will be placed per item so that you can monitor each asset. With RFID, you can get information at a distance from the asset.
RFID comes with a fixed or handheld reader, or both. To use the system, you may need on-device software and back-end software. However, in certain instances, you can also use only one type of software, especially if you will just be tracking low volume assets.
In order to monitor your assets off site, you will need back-end software with cloud capabilities. Since the application is hosted in a cloud, you can access data anywhere with the use of an app or browser and internet connection on whatever device you have at hand.
3. Barcode Scanning and QR Code
The Traditional Universal Product Code or UPC barcode is a one-dimensional barcode which has been used for several years now. Quick Response or QR code, on the other hand, is a two-dimensional barcode that only became popular recently since it has the ability to encode a large amount of data. However, these two share several similarities including the equipment or device used, method of labels and tags printing, costs, etc.
Some of your current assets or the ones you have plans of purchasing may already have an asset serial number encoded in it. You can already use this for asset tracking purposes as long as you have the right software.
If not, you can purchase pre-printed barcode or QR code labels or print your own ones that work with the asset management software you have. To track your assets regardless of your location, you simply connect to the Internet using your smartphone or tablet and open the app or browser.
To stay on top of your inventory, choose an asset tracking solution that will allow you to monitor your valuable assets wherever you are. With this system, you will be able to safeguard your valuables, reduce costs, and ensure the smooth operations of your business.